Vilnius schools to implement new electronic registration system at entrances

Vilnius schools are set to adopt a new electronic registration system this September, marking a significant step towards standardizing administrative services across the capital's educational institutions. This digital system will replace traditional paper logs used for guest registration, key issuance, and other functions, aiming to streamline operations and boost efficiency.

The new system, which utilizes tablets, is designed to enhance administrative efficiency, simplify data management, and strengthen security within schools. During the summer break, the electronic registration system was installed in 26 schools managed by Vilniaus vystymo kompanija, the company responsible for developing and managing public facilities in the capital.

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Vilnius schools are consistently reducing the chaos caused by paper and aiming to make administrative processes as simple as possible. Therefore, we are introducing electronic registration, which will allow for better management of visitor flows, monitoring of room occupancy, and increased safety for the school community. Digitizing daily tasks will alleviate the workload on school staff and provide an opportunity to dedicate more time to children.

Vilnius Vice Mayor Vytautas Mitalas stated that the city is consistently working to reduce administrative burdens and simplify processes. "Therefore, we are introducing electronic registration, which will allow for better management of visitor flows, monitoring of room occupancy, and increased safety for the school community," he said. He added that digitizing daily tasks will alleviate the workload on school staff, enabling them to dedicate more time to students.

Laura Joffė, CEO of Vilniaus vystymo kompanija, explained that the need for a better system was identified during school visits. Previous attempts at digitization had failed due to inconvenience, leading back to paper journals. The new, more reliable solution provides tablets with the electronic registration system pre-installed. Visitors can conveniently fill out registration forms, and security personnel can monitor visitor traffic in real-time. Teachers can also use the system to check out and return room keys, with real-time occupancy data available.

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Our Real Estate Management Department team, during visits to schools, identified the need to improve guest registration and key issuance processes. Although schools themselves tried to digitize these systems, previous attempts did not always succeed – they were inconvenient and eventually abandoned, so they returned to paper journals. This prompted the creation of a more reliable and convenient solution.