Poland's Central E-Registration System to See Major Changes from July 1; NFZ May Suspend Payments

Poland is set to implement significant changes to its central e-registration system starting July 1, 2026. Under the new regulations, all medical services covered by this system must be booked in advance through the online platform. This mandate applies to facilities providing services in cardiology clinics, cervical cancer prevention programs, and breast cancer prevention programs.

Healthcare providers were initially given a deadline of May 31, 2026, to upload all scheduled appointments, both initial and follow-up, into the central system. They were also required to make available at least three months of future appointment slots and activate their "Places of Service Provision" (MUŚ) by correctly inputting specific NFZ codes. Errors in these codes could lead to complications with billing and payment.

Starting June 1, 2026, facilities that fail to submit the required schedules risk having their payments from the National Health Fund (NFZ) suspended for services rendered in June. From July 1, 2026, the NFZ will only finance services booked through the central e-registration system. The Ministry of Health urges medical facilities to use the remaining time to fully adapt their systems, verify data accuracy, and ensure all necessary steps are completed.

The central e-registration service is designed to facilitate online booking for specialist appointments and diagnostic tests. The system is being rolled out in phases. By July 1, 2026, all facilities offering mammography, HPV HR tests, and cardiology consultations must be connected. An additional eight specialist services, including consultations with an angiologist, infectious disease specialist, endocrinologist, and others, will be integrated by August 1, 2026.