Poland Overhauls Medical E-Registration System July 1; NFZ Payments at Risk for Non-Compliant Facilities

Poland is implementing significant changes to its central e-registration system for medical appointments, with new regulations set to take effect on July 1, 2026. Under these new rules, all healthcare services covered by the system must be registered in advance before they can be provided.

Healthcare facilities that do not adhere to these requirements face potential consequences, including the National Health Fund (NFZ) withholding payments. Institutions were required to submit all currently scheduled appointments, both initial and follow-up, to the central system by May 31, 2026. They also needed to make available at least three months of future appointment slots and correctly activate their service locations within the NFZ system.

The central e-registration service aims to streamline the process of booking specialist appointments and medical tests online. Initially, the system will cover services related to cardiology, the cervical cancer prevention program, and the breast cancer prevention program. Starting August 1, 2026, eight additional services will be integrated, including consultations with specialists such as angiologists, infectious disease doctors, endocrinologists, and pulmonologists.

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Healthcare facilities should use the remaining days to fully adapt their systems, verify the correctness of the transmitted data, and check if all actions have been performed.