New Regulations Take Effect: Significant Changes for Companies and Employees in Poland

Poland is streamlining its immigration procedures with the introduction of a new electronic system for residence permit applications. Starting April 27, the Moduł Obsługi Spraw (MOS) portal will be the sole channel for foreigners seeking to legalize their stay, marking a significant shift from paper-based submissions.

This digital transformation aims to accelerate and simplify the process for both applicants and employers. For businesses in Poland that rely on foreign labor, this move is particularly significant. The new system mandates that employers electronically verify the terms of employment for foreign workers, a crucial step that must be completed within 30 days of the applicant submitting their details.

While the goal is efficiency, the transition requires adaptation. Foreign nationals must now navigate the online portal, requiring a new account and digital signature capabilities through Profil Zaufany, a qualified electronic signature, or an e-ID. Employers, too, must ensure they are equipped to handle these electronic confirmations. This modernization reflects Poland's ongoing efforts to manage and integrate its growing foreign workforce more effectively.